Volunteer Procedures & Clearances

We value your involvement and participation in our programs and trips. We recognize that volunteers and helpers can make valuable contributions to the school district, and we encourage the use of volunteers and helpers subject to the requirements of applicable law and CSD Policy 916.

For the safety of our children, CSD Policy 916 holds certain requirements for volunteers. Volunteers serve in a vital role for which we are grateful in the running of our day-to-day programming. Depending on the situation, "Volunteers" requires certain documentation.

Here are the guidelines intended to help our school community interpret policy procedures.

How can I become involved in and participate in school programs, events or activities as a community member?

The School District recognizes three different categories for individuals to become involved in and participate in school programs, events, or activities:


Definitions of each of these categories can be found within Board Policy: Board Policy 916 Volunteers.

Who need Clearances?

All VOLUNTEERS are required to obtain clearances. Only those who meet the below definition of a Volunteer are required to obtain clearances. A volunteer means an unpaid individual who:

  1. has been given responsibility for the care, supervision, guidance or control of children; or,
  2. who is intended to or known to have regular and repeated contact with children that is integral to the individual's responsibilities.

Individuals who meet the above-referenced definition of a volunteer are required to obtain clearances. To further help you determine whether you meet the definition of a volunteer, examples of where individuals who would meet the definition of volunteer are as follows:

  1. An adult, parent or guardian comes to school to assist the librarian and/or students in the library;
  2. An adult, parent or guardian volunteers to go on a class trip and provides assistance to the teacher(s) during the course of the day, but may, at some point, be alone with a child;
  3. An adult, parent or guardian coach attending practices and/or events on a regular basis.

When do I need to get my clearances?

  • All volunteers are required to obtain clearances prior to volunteering and those required clearances must be dated within one year.
  • Continuing volunteers need to renew clearances once every 60 months.
  • A volunteer has the affirmative obligation to notify the Director of Human Resources if they are arrested or convicted of a crime after clearances have been initially submitted.

What paperwork do I need to complete in order to volunteer?

  1. Volunteer Disclosure Form - All volunteers must have a Volunteer Disclosure Form on file with the Human Resources Department.
  2. Act 114 FBI Federal Criminal History Report - (Online registration through IdentoGo) (The Service Code for Pennsylvania PDE Volunteer is:1KG6Y3.)
    • (1) Register on-line and schedule your fingerprinting appointment. Submit the registration receipt with the UE ID number, or submit your unofficial report copy to Human Resources; (2) Report to the designated fingerprinting site to have your fingerprints submitted electronically.
  3. Act 151 Child Abuse History Clearance - Free for Volunteers (Online registration)
  4. Act 34 State Police Criminal History Report - Free for Volunteers (Online registration)
  5. TB Test - All volunteers who are in direct contact with students 10 or more hours per week must submit the results of a TB test in accordance with the Pennsylvania Department of Health. TB test date needs to be within a year of applying to be a volunteer.

How do I submit my paperwork?

Complete the above forms and return it with required clearances to the Human Resources Department via email, fax, or mail/in-person:

  • Email to volunteer@centennialsd.org, or;
  • Fax to 215-347-1386, or;
  • Mail/in-person to the Centennial School District, Administration Building, 48 Swan Way, Warminster, PA 18974.

Requirements of a volunteer:

  • A volunteer must read CSD Policy 916.
  • A volunteer must complete the Volunteer Disclosure Form along with required clearances (and TB test results) to the Human Resources Department prior to volunteering.
  • A volunteer must renew their clearances every 60 months.
  • A volunteer has the affirmative obligation to notify the Director of Human Resources if they are arrested or convicted of a crime after clearances have been initially submitted.
  • Volunteers may not assume the responsibilities of District staff but may provide assistance when under the direction of a staff member and with the permission of the Administrator.
  • Volunteers may not administer or enforce discipline upon students.
  • Except in the case of life-threatening emergency, volunteers shall not administer first aid or medication to students.
  • Except as specifically authorized by Administration on a case by case basis, volunteers shall not operate any motor vehicles owned by the School District, nor shall they transport students as part of any School District program or activity.
  • All volunteers are required to maintain absolute confidentiality in working with students, staff and all privileged information in the school.

Once again, thank you for your invaluable involvement which enriches our program overall. Thank you for your support. If you have any questions about volunteering, assisting as a helper, or coming in as a visitor, please contact the Human Resources Department by phoning us at 215-441-6000, Ext. 11035, or emailing us at volunteer@centennialsd.org.

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